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How to create a signature in Outlook

1. From the Tools menu, select Options. The Options dialog will appear.

2. Click the Mail Format tab

3. Click the Signatures button at the bottom on the dialog.

4. In the Create Signature dialog, click the New button.

5. Type a name for your new signature.

6. Click the Next > button.

7. Right-click in the Signature text box.

8. Select Insert Image from the pop-up menu.

9. In the Picture dialog, click the Browse button.

10. In the Picture files dialog, navigate to the image file you would like to use.

11. Highlight the image file and click Open.

12. In the Picture dialog, click the OK button. Your image will appear.

13. Add any other text as needed.

14. Click the Finish button.

15. Click the OK button.

Your signature is created and you should be back at the Options dialog. If you look in the signatures section, you'll see Outlook has assigned your new signature to new messages. This means each time you create an email, this signature will appear at the bottom of the email.

On Demand Email Signatures

Some people prefer to use signatures as the exception and not the rule. This is particularly true if the signature is used for special scenarios. For these situations, we recommend you change the Signature setting.

To change the Signature setting and insert as needed,

1. Navigate to the Mail Format tab.

2. In the Signatures section, change the Signature for new messages to .

3. Click the OK button.

4. Click the New button to create an email.

5. Type your email message

6. From the Insert menu, select Signature.

7. From the side menu, select the Signature you wish to use.

8. Edit your email as needed.

There are a couple of caveats about including images in emails. The good news is that you can click the image in your email message and resize it if needed. The bad news is not everyone displays images in emails. Some people prefer email in text only format. In these cases, your image will not be seen.